Product Information
The most significant version of Office ever released, Microsoft® Office XP
Professional integrates productivity innovations throughout its programs to
transform the traditional Office suite into a smarter overall work experience.
By simplifying productivity, enabling collaboration for everyone, and extending
Office beyond the desktop, Office XP Professional streamlines how people work
with information and one another, making it easier for everyone to create,
share, and analyze important data.
In addition to the core Office XP programs—Microsoft Word, Excel, Outlook®, and PowerPoint®— Office XP Professional includes Microsoft Access 2002, the Office XP database solution that helps users store, access, and analyze their data.
| Smart Tags | Microsoft Office Smart Tags are a set of
buttons that are shared across the Office applications. These buttons
appear when the user needs them (such as when a user makes an error in an
Excel formula, when Word automatically corrects a user’s action, or when
a user pastes some data) and gives the user the options they need to
change the given action or error. |
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| Task Panes | Office XP applications give users easy access
to their important tasks in a single integrated view. From the Task Pane,
which appears on the right side of the screen, users can perform searches,
open or start a new document, view the contents of the clipboard, format
their documents and presentations, or even access translation and template
services via the Web. Note: Different Task Panes are associated with specific applications. Each individual application’s Product Guide highlights the Task Panes unique to the given application. |
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| Paste Options Smart Tags | Multiple paste options allow users to decide
whether they want to paste their data as they originally copied it, change
the style so that it fits the style of the document they are pasting the
data into, or apply specific characteristics to the data, based on the
content. |
|
| AutoCorrect Options Smart Tags | This feature provides an easy mechanism for
users to control and modify automatic behavior that takes place within the
Office applications. Users can undo an auto correction, choose to not have
that correction take place in the future, or access the AutoCorrect
Options dialog box without needing to search for it under the Tools menu. |
|
| Speech | Office XP increases user productivity by
supplementing traditional mouse and keyboard execution with voice
commands. Users can dictate text, make direct formatting changes, and
navigate menus using speech and voice commands. Note: Speech is currently available for U.S. English, Simplified Chinese, and Japanese languages. |
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| Handwriting | Office XP enables users to take handwritten
notes on their handheld device and upload their notes as text directly
into their Office applications. Users can also write directly in Word XP
and keep the document in handwriting or convert it to typed text.
Furthermore, East Asian users will be able to handwrite characters in
Japanese, Chinese, and Korean, and Word will automatically convert it to
the correct typed character. |
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| Office Document Imaging | The new Office Document Imaging functionality,
which takes advantage of Optical Character Recognition (OCR) technology,
enables users to scan multi-page documents, view those documents, and
reuse that text in their Office applications. Furthermore, users can
locate their imaged documents at a later time using the full text search
capabilities built into Office. |
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| Streamlined User Interface | Office XP has a new look and feel that
improves the user’s Office experience. This includes removing visually
competing elements, visually prioritizing items on a page, increasing
letter spacing and word spacing for better readability, and defining
foreground and background color to bring the most important elements to
the front. |
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| Office Template Gallery | Provides hundreds of professionally designed
templates on the Web that can be accessed and edited directly within
Office. |
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| Compress Pictures | The Office XP Compress Pictures feature
enables users to compress images within their Office files. Users can
select the intended use of the file (Web, print, screen display, etc.) and
designate whether one or all images in the file should be optimized. The
images are then shrunken and compressed in a manner that minimizes the
size of the image without minimizing the visual quality of the image. |
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| Office E-mail Introduction | Microsoft Office E-mail contains an
introductory field, which enables users to enter a short introduction at
the top of the message when sending mail from an Office application. This
eliminates the need to change the body of the document the user is
sending. |
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| Ask A Question | Office XP enables users to type a question
without launching the Answer Wizard or the Office Assistant. Even if the
assistant is turned off or hidden, the question is answered in an Answer
Wizard balloon. |
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| Context Sensitive Smart Tags | In previous versions of Office, Word and Excel
were smart enough to recognize URLs and e-mail names and assign links
associated with these items. Users could then activate the items by
clicking on them. Word XP and Excel XP extend this functionality to
include information from Microsoft Outlook® or the Web, including names,
dates, addresses, phone numbers, places, and stock symbols. Because these
Smart Tags are extensible, organizations can create their own. |
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| Search (Task Pane) | As part of the Task Pane, the new search
capabilities of Office XP make it simple to find text in a document. Users
can also find files or folders—regardless of where they are
stored—without needing to leave the document they are working on.
Furthermore, users can index the files on their machine. The result is
faster and more comprehensive searches. |
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| Save to MSN | Using MSN™ Communities, users can save their
documents to a file cabinet on the Internet, which can be private or
public. This allows users to easily share files on the Internet without
ever leaving Microsoft Office. MSN Communities uses Passport as its
authentication mechanism. |
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| Media Gallery | Thousands of clip art images, sounds, photos,
and animations are available on the Web and can be accessed from Office XP
applications. The Clip Gallery Live is updated monthly so that users can
constantly extend their design possibilities. |
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| My Data Sources | A new folder in the My Documents folder keeps
track of the data sources that users have previously accessed. This
enables users to quickly find a connection to a database or other data
source without having to spend time searching for it. |
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| Document Recovery | Microsoft Word, Excel, Access and PowerPoint
give users the option of saving their current files at the time an error
occurs in an application. As a result, users spend less time recreating
their documents, spreadsheets, databases, and presentations. |
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| Application Error Reporting | In Office XP, the applications can
automatically report any errors that occur directly to Microsoft or the
user’s corporate IT department. This gives Microsoft (or organizations)
the data needed to further diagnose and correct these errors as well as to
provide users with direct access to workarounds or other information on
the error. |
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| Application and Document Recovery | This provides a safer method for shutting down
an application that is not responding. Users can choose to shut down a
non-responding application while initiating recovery of the document. They
can also report the problem to Microsoft or their corporate IT department
at the same time. |
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| Repair and Extract | Microsoft Word and Excel can automatically
invoke this corrupt-document repair and recovery functionality in the
event of an error or a failure to load a file. Users can also invoke this
functionality by choosing Open and Repair from the File Open dialog box
(the drop-down menu to the right of Open). |
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| Auto Recover | Automatic recovery has been added to Microsoft
Excel and Microsoft Publisher. Users can choose how often files are
automatically saved. If an error occurs, the recovered file is opened, and
users have the option of discarding the file, saving it over the original,
or saving it as a separate file. |
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| Safe Mode | Office XP can recognize common problems
associated with booting up an application and can automatically run the
appropriate work-around. This enables the user to launch the application
in the event of a boot-related error, thus preventing unnecessary
downtime. |
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| Document Password Encryption | Word and Excel offer improved password
encryption options, and PowerPoint has it for the first time. These
applications offer the choice of using the standard CryptoAPI, a stronger
encryption algorithm than previous versions. Default encryption remains
the same (for backward compatibility) while the stronger encryption is
offered as a choice. |
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| Digital Signatures | Office XP gives users the ability to digitally
sign entire documents. This enables users to know if a document has come
from a trusted source as well as if the document has been altered from its
original state. |
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| Single Security Tab | The security options for each application are
now available under a single tab under Tools>Options. This makes it
easy for users to access their security options without having to go to
multiple locations. |
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| Visual Basic for Applications Installation Options | Administrators and/or users have the option of
removing Visual Basic for Applications from Office installations on a
user, group, or organization-wide basis. |
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| Send for Review | Office understands each user’s specific role
in the review cycle and gives each user the tools needed to successfully
collaborate on documents. When a document is sent for review (from the
File > Send To menu), the correct reviewing tools are automatically
turned on for others to review. Furthermore, when the document is sent
back, users can merge the changes back into the original document. |
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| MSN Messenger Integration | When an Outlook user opens an e-mail message
(or views it via the Preview Pane) or a contact card, he or she can
identify whether that person is online. Users can then immediately
initiate an MSN Messenger session from within Outlook. |
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| Outlook Free/Busy Sharing | Using Microsoft Outlook, users can share
Free/Busy information with others over the Internet. This makes it easy to
schedule meetings among Outlook users who do not share an Exchange server. |
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| Propose New Time | When receiving a meeting request, users now
have the option of proposing a new meeting time to the meeting organizer
rather than just declining the request. Furthermore, users who have
Exchange server will be able to see the free and busy times of each
attendee before submitting the new meeting time. |
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| Group Schedules | Users can save multiple group calendars within
Outlook for quick and easy access to their team or conference room
schedules. Within this single calendar interface, users can view the free
and busy times of their group as well as easily send e-mail or set up an
appointment with the entire group. |
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| XML Support in Excel and Access | Excel now supports Extensible Markup Language
(XML). Users can load and save generic, well-formed, and spreadsheet XML
directly into Excel. Furthermore users can query XML spreadsheets from the
Web and thereby analyze important Web data. Access users can easily import or export XML schema and data documents into and out of Access. Users can automatically import the XML tables or access advanced options to customize the import. |
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| Intelligent Setup | When upgrading from a previous version of
Office, Setup analyzes a user’s current configuration and intelligently
installs the same components. |
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| Smart Tag Extensibility | In addition to the Smart Tags that will ship
as part of Word and Excel, third parties can tie in to the Smart Tag
technology to offer their own solutions for Office XP users. For example,
an organization can create a Smart Tag that links the user directly to all
the organization’s customers, orders, prices, and more, when the user
simply types in an order number into Excel. |
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| Custom Maintenance Wizard (CMW) | This feature gives administrators the ability
to maintain and configure Office XP after it has been installed. Among the
options available to the administrator is the ability to add or remove
files, programs, or components of an installation. Administrators also
have the ability to change settings for a given install and to change
Outlook configuration settings. The Custom Maintenance Wizard options
mirror those of the Custom Installation Wizard. |
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| Save My Settings Wizard | With this wizard, users can save their
settings directly to a file or up to the Web (using Microsoft Passport for
authentication) where they can easily access them and apply them to
another machine. Users no longer have to recreate their settings on a
second machine (such as a machine at home) or a new machine. In addition,
this feature saves time for administrators who can quickly move settings
from machine to machine. |
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| Setup from HTTP | Office XP can now be installed directly from a
Web Server instead of just from a file share on the organization’s
network. This includes installation support from HTTP, HTTPS, and FTP. |
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| Digital Dashboard Support | Users can easily create Digital Dashboards to
access their important information from Office or the Web right from
within Outlook version 2002. |
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| Save/Open from Exchange | Documents can be saved directly from Office
into the Web Storage System using the File/Save As dialog box. Documents
are easily retrieved from Exchange 2000 into Office using the File/Open
dialog box, enabling users to utilize the security, replication,
accessibility, powerful application and workflow capabilities of Exchange
as a store. Office users can store e-mail, tasks, documents, or
spreadsheets in a single folder and can access this folder from any
client, including the Windows Explorer, Outlook, Outlook Express, or a Web
browser. |
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| Document Properties | The Web Storage System allows custom
properties such as document author, workflow recipient, or description to
be stored with each item in the database. This provides powerful
opportunities for rich viewing, indexing, searching, and organization of
information. Any number of properties can be stored with each item, and
the set of properties can be different for each item. |
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| Built-in Content Indexing and Search | The Web Storage System includes built-in
indexing for high-speed, accurate, full-text searches, enabling users to
find content quickly and easily. Users of Outlook can search for documents
in the Web Storage System as easily as they search for e-mail messages
today, increasing their productivity. Users can use the same Outlook
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